Archive for Medicare Credentialing

PECOS Deadline now July 1st

Monday, June 21st, 2010

It is important to note that this deadline could once again be extended to January but we recommend taking care of this requirement now.

An interim final rule issued by the Centers for Medicare & Medicaid Services (CMS) requires physicians and other eligible professionals (EPs) who order or refer most types of covered Medicare services and items to have an active record in the Provider Enrollment, Chain, and Ownership System (PECOS) much sooner than expected. A group of medical associations continues to urge CMS to reconsider the recent ruling.

According to the health reform law the Obama administration enacted this year, the American Medical Association (AMA) says, only physicians who order and refer durable medical equipment, prosthetics, orthotics and supplies (DMEPOS) or home health services for Medicare beneficiaries are required to be enrolled with Medicare through PECOS by July 1.

This legislation, however, gives the Secretary of Health and Human Services (HHS) the authority to extend the requirements to other items or services. CMS, according to the interim final rule published May 5 in the Federal Register, also is requiring physicians and EPs who order or refer imaging, laboratory and specialist services to be enrolled in PECOS by July 6.

“Physicians have been operating under the assumption that they had until Jan. 3, 2011,” writes amednews staffer Chris Silva, June 14.

According to the rule, CMS is requiring for “Part B claims for covered services of laboratories, imaging suppliers, and specialists … the ordering or referring supplier be a physician or an eligible professional with an approved enrollment record in PECOS.”

“The AMA and more than 40 other physician organizations contend otherwise, noting in a May 28 letter to CMS that the regulation goes beyond what is called for in the health reform statute,” writes Silva.

CMS says physicians and EPs can avoid this requirement by opting out of Medicare and entering into private contracts with Medicare beneficiaries. However, the process of opting out in fact creates a valid record in PECOS, and physicians and EPs not enrolled in Medicare are still required to include their National Provider Identifier (NPI) in Medicare claims.

For more details, read “Physician Deadline for Medicare PECOS Enrollment Moved Up to July” on amednews.com.

You can also feel free to email us at info@drcred.com with any questions or concerns.

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Categories : PECOS Medicare
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21% Medicare Cut Update

Friday, June 18th, 2010

The U.S. Senate today voted to postpone a 21 percent cut in Medicare payments to doctors  & medical providers after lawmakers struck a last-minute deal as the reductions were to take effect.

The chamber, on a voice vote, agreed to delay the cuts until December after Democrats and Republicans agreed on savings elsewhere in the government’s budget to prevent the $6 billion measure from adding to the deficit.

The vote sends the measure to the House, which adjourned for the week. Senate Finance Committee Chairman Max Baucus, a Montana Democrat, said he expects lawmakers there to take up the legislation next week.  The problem is that moments after the Senate acted, Medicare announced it would begin processing claims it has already received for June at the lower rate. The reason: the House cannot act on the fix until next week.

That means doctors, nurse practitioners, physical therapists and other providers who bill under Medicare’s physician fee schedule will have to resubmit their claims if they want to be made whole, with added paperwork costs both for the providers and for taxpayers.

“Congress is playing Russian roulette with seniors’ health care,” Dr. Cecil B. Wilson, president of the American Medical Association, said in a statement. “This is no way to run a major health coverage program.”

AARP, the seniors’ lobby, called the cut “unprecedented” and “dangerous” even if it’s only temporary. Nancy LeaMond, the group’s executive vice president, warned it would undermine confidence in the stability of the giant health care program for 46 million elderly and disabled people.

“This cut creates a dangerous atmosphere for seniors and their doctors, and will contribute to more doctors making the decision already made by some physicians to stop taking Medicare patients,” she said.

The billings affected by the cut cover the early part of this month. An earlier congressional reprieve expired May 31. Medicare had been holding off on processing claims in the hopes lawmakers would act, but the agency said it can no longer do that without hurting doctors’ cash flow.

The Medicare cuts are required under a 1990s budget-cutting law that Congress has routinely waived. This time, lawmakers’ concerns about adding to the deficit held up a deal to allow an exception to enforcement of the law.

The bill passed by the Senate delays the cuts until the end of November — after congressional elections — when lawmakers hope the political climate is better for passing a more permanent, and expensive, solution.

The bill would also increase payments to providers by 2.2 percent. The legislation, which costs about $6.5 billion, is paid for with a series of health care and pension changes that both Democrats and Republicans agreed to.

The Senate approved the measure by voice vote Friday after failing the night before to pass a larger package that included the funds.

The larger package included jobless benefits for the long-term unemployed, aid to cash-strapped states and the extension of dozens of popular tax breaks for businesses and individuals that expired at the end last year. The package failed to generate enough votes Thursday evening to end a Republican filibuster.

Vice President Joe Biden, speaking before the Senate acted, blamed Republicans for being unwilling go along with a permanent fix to the doctor cuts — which would cost tens of billions more. He said the underlying physician payment formula is unworkable, and should be repealed.

The political gridlock has angered doctors. The AMA says continuing financial uncertainty may lead some doctors to stop taking new Medicare patients, and others may drop out of the program altogether.

“It is astounding that Congress has let seniors down through their inability to deal with this problem on time and in a responsible fashion,” Wilson said.

The Senate acted separately on Medicare after a larger jobs bill including the provision was blocked yesterday because of its cost. Baucus called today’s agreement a “good omen” for the rest of the bill, saying, “I hope we can take this cooperation and work out the rest of the so-called extenders bill together.”

The Medicare cuts, mandated by a decade-old budget-control mechanism, were scheduled to take effect June 1. The Centers for Medicare and Medicaid Services delayed processing claims to give lawmakers time to work out an agreement. Those delays ended today.

Retroactive Increases

The agency said today it will begin processing the held claims at the lower rate, with the 21 percent cut, because the bill approved today hasn’t been signed into law. The measure would provide physicians with retroactive increases to make up for the cuts, along with a 2 percent payment boost through Nov. 30.

Lawmakers agreed to finance the plan by trimming hospital payments and tightening tax collections. The bill would also loosen pension funding requirements, which boosts tax revenue flowing into the Treasury because it results in companies making fewer tax-preferred contributions to their pension funds.

It is unfortunate that with all of this delay we still do not have a permanent fix to the problem.  It makes you wonder what will happen next year and how much longer we will have to deal with the uncertainty of getting paid.

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PECOS Closed March 29th-April 5th

Monday, March 29th, 2010

Remember that PECOS will be closed for maintenance starting today through April 5th. We confirmed that today that this should not affect any pending Medicare enrollment applications processed through PECOS prior to March 29th. We as many other organizations utilize PECOS for our provider applications and appreciate them taking the time to address some of the bugs in the system.

PECOS is utilized for Provider/Supplier Enrollment applications and uses your NPI login information. If you are not enrolled in PECOS, this is the year to fix that. You basically need to revalidate your enrollment record if you are not currently listed in PECOS.

For questions please register for our forum and create a topic/question which will be answered by a credentialing specialist within 24-48 hours.

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CMS Delays Ordering/Referring PECOS Regulation Until 2011

Friday, February 26th, 2010

Okay so you have some breathing room but — don’t wait until the end of the year, CMS reps say.

Practices that have been struggling to make sure that their ordering/referring physicians’ national provider identifiers (NPIs) were in the PECOS system can now relax a little bit – at least until next year.

If your physician performs a service as the result of an order or referral, your claim must include the ordering or referring practitioner’s NPI, and that number must be in the Medicare Provider Enrollment, Chain, and Ownership System (PECOS) or the payer’s computer system.  As many of you know, on April 5th, CMS was going to begin denying your claim if the referring physician’s information was no in the MAC’s claim system or PECOS.  Currently, if the physician’s information is missing from the system you will receive a notification message advising you of this fact.

Because of number of physicians that have yet to enroll in PECOS, CMS has decided to push back the compliance date until Jan. 3, 2011, announced CMS’s Jim Bossenmeyer during a Feb. 17 CMS Open Door Forum. Repeating the information twice because of its importance, Bossenmeyer said, “CR 6417 and CR 6421 have been delayed until January 3, 2011.”

Don’t waste the extra time: Although many of you are breathing a sigh of relief, Mr. Bossenmeyer also made it clear to not wait until the last minute to register.

“The delay in implementing Phase 2 of these CRs will give physicians and non-physician practitioners who order items or services for Medicare beneficiaries or who refer Medicare beneficiaries to other Medicare providers or suppliers sufficient time to enroll in Medicare or take the action necessary to establish a current enrollment record in Medicare prior to Phase 2 implementation,” the CMS Web site indicates.

If you are unsure of whether your information is in the PECOS system, you review our previous post which includes a copy of the PECOS database.

Avoid Enrollment Application Lags

Also on the call, Bossenmeyer indicated that the number one reason for delayed processing of paper Medicare enrollment applications (855-I or 855-B forms) is “incomplete applications or delays in the submission of developmental materials.” CMS “strongly encourages” providers to use internet-based electronic PECOS, which is results in fewer errors. Always remember to sign, date, and mail your certification statement and any supporting documentation, Bossenmeyer noted.

DMEPOS suppliers will have internet-based PECOS availability later this year, Bossenmeyer said.

Get New Docs Into PECOS

One caller noted that her practice hired a new physician who moved from Oregon to Wyoming, but was remaining with the same MAC with which he was previously enrolled, despite moving from one state to another. Even in this case, the new practice should complete a new PECOS application for the physician.“Medicare enrolls physicians and NPPs (non-physician practitioners), along with groups, by state, not by MAC jurisdiction,” a CMS rep. noted on the call. “So if you’re in Montana and you’re in Utah, you should be enrolling twice – once for each state.” This is a common misperception and is unfortunate because of how much money it ends up costing physicians across the country.  And now, because of only allowing 30 days of retroactive billing, you could find yourself writing off thousands of dollars because of an incorrect enrollment application.

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Medicare Referring Provider Documentation

Tuesday, February 16th, 2010

If you have already registered with PECOS here is the documentation from CMS providing you with the List of Providers who are also registered in PECOS.  It is important to remember that a provider you refer to must also be in PECOS or you risk having your claim denied by Medicare.  This is working out to be very similar to the NPI transition a few years ago which everyone should remember with different phases and penalties.  Will they ever stop changing things, I guess for the sake of our business we should hope not…

PECOS is a great system but does still need some major improvements.  If you are unsure if you are enrolled properly, visit www.pecos.com and login using your Individual NPI information. You will want to view My Enrollments and see what shows up.  Odds are that if nothing is listed under My Enrollments then you are not entered into their system properly.

You can also use this document below to see if you are listed in Pecos.

Download the referring provider list here.

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BYE BYE Consultation Codes

Saturday, November 28th, 2009

With all of the conversations about Health Care reform many practices have taken their eyes off of the current happenings in Medicare.  2010 will prove to be a year full of changes and could very well have bills signed that transform Medicare/Medicaid like never before.

One of the important changes is beginning January 1, 2010, Medicare will no longer accept consultation codes.  Citing years of billing confusion related to the billing of consultation codes, CMS will require providers to bill all evaluation and management (E/M) services using the appropriate inpatient or outpatient visit codes.  The change is expected to be budget neutral because the money spent on consults will be used to increase payment for new and established E/M services.  However, many specialists who heavily bill consults will likely see a decrease in E/M reimbursement in 2010.

Additional information pertaining to the Final 2010 Medicare Physician Fee Schedule (MPFS) can be accessed here.

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Medicare Proposed Changes

Tuesday, July 7th, 2009

We have been awaiting news for this year’s fee schedule revision with Medicare and have the following information to share. Please note: Medicare has requested a reduction in payments for the last 4 years and congress has always (so far) intervened; however, the rate reductions has never been above 10%.  If they remove the physician administered drugs, the RVU calculations used for determining time/supplies will increase value (up the fee schedule rate the reduction will come from).   We will keep you updated with any additional information as we receive it.

CMS Proposes 21.5% Cut in Medicare Doc Payments Read More→

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Medicare Service Providers

Tuesday, June 30th, 2009
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New Medicare Retroactive Guidelines

Sunday, June 21st, 2009

What do the new Medicare retroactive billing guidelines mean for hospitalists and new practices.  Medicare is always the most convaluted aspect of credentialing because of the red tape and time required to credential a new physician or group.  It is important that you understand how important it is that you have experts complete your applications because it could cost you thousands of dollars in missed opportunities to bill for services or in denied claims.

Here is an article from the AMA:

Medicare Enrollment Process

The Medicare enrollment process is a critical area of the program as it serves as the gateway into the program. Before physicians can bill Medicare they must submit an enrollment application to their Medicare contractor and have it successfully processed. Unfortunately, there have been significant problems with the Medicare enrollment process over the past several years, a situation that has been seriously exacerbated by the transition to the National Provider Identifier (NPI) number and the transition from Medicare carriers to Medicare Administrative Contractors (MACs). CMS made significant changes to the enrollment process in the spring of 2006 and since then has continued to modify the process. Problems with the Medicare enrollment process, however, precede even 2006 and the AMA has long championed (PDF) streamlining this process.

Among the changes Medicare made to the enrollment process in 2006 was the requirement that physicians obtain their NPI prior to enrolling or making a change to their enrollment information. Due to the complexity of the Medicare program and their inability to effectively match a physician’s new NPI number to their old billing number internally, several physicians experienced claims processing interruptions following physician use of this new number. Leading up to and following the May 23, 2008 NPI compliance deadline, Medicare’s solution to this problem was to require many physicians nationwide to re-enroll, even physicians who had been in the Medicare program for decades. This placed an extreme burden on an already severely taxed system because many Medicare contractors experienced spikes in the number of enrollment applications submitted. The end result, which continues in some cases today, are enrollment backlogs and very long delays for physicians to get their applications processed.

Most recently, Medicare made further sweeping changes to the enrollment process that were effective January 1, 2009. Due to significant advocacy by the AMA, Medicare postponed many changes until April 1, 2009. The AMA together with the Medical Group Management Association (MGMA) have developed a toolkit for members (PDF) describing these changes and steps physicians can take help ensure a smooth enrollment process.

Changes to the Medicare Enrollment And Billing Process

Despite repeated protests by the AMA, state, and specialty medical societies, Medicare has indicated has made further sweeping changes to the enrollment and billing process. The AMA has advocated strongly against making any more changes to the enrollment process that could further jeopardize the already fragile process. Two of the most problematic changes that physicians need to be aware of involve new timeframes for reporting changes to Medicare enrollment information and a new, shorter retroactive billing period.

First, physicians who have experienced a change in practice location, a change in ownership or financial or controlling interest, or and adverse legal action are required to report these changes within 30 days. All other changes must be made within 90 days. If physicians do not adhere to these timeframes, they could lose their billing privileges for at least a year if a Medicare contractor learns the changes have been made. The AMA continues to oppose and advocate against the 30-day timeframe as it is too short.

Second, prior to January 2009, Medicare permitted physicians to submit claims as far back as 27 months. However, under new rules, Medicare will only allow physicians who are enrolling in Medicare to bill back as far as 30 days prior to the date their application is considered “effective.”

For physicians this means under the new regulations, you are only permitted to bill Medicare for services furnished to Medicare patients up to 30 days before your billing effective date. The effective date is the later of:

  • The date you filed an application that your Medicare contractor ultimately approves; or
  • The date you began furnishing services at a new practice location.

Your “filing” date is defined as the date your Medicare contractor receives your approvable Medicare enrollment application. In the case of an application submitted using Internet-based PECOS, the filing date is the date the contractor receives all of the following:

  • Your electronic enrollment application; and
  • Your signed certification statement that is signed with an original signature and mailed to your Medicare contractor.

The AMA has been successful in getting CMS to postpone the implementation of this change from January 1, 2009 until April 1, 2009 in order to ensure enrollment backlogs are reduced. For a complete list of changes to the Medicare enrollment process please visit the enrollment toolkit for members (PDF). For more information on changes to the retroactive billing period, review the section of the toolkit titled, “2009 Changes to Medicare Provider Enrollment.”

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